Executive Assistant (Hybrid)

About the role

DEPT, a growth-invention agency serving clients such as Google, Lufthansa, Meta, eBay and OpenAI, is looking for a diligent Executive Assistant to join its Executive Support & Travel team in Skopje. The role sits at the centre of the global support team, managing calendars, setting priorities and booking travel (domestic and international) so executives can focus on their goals. It is hybrid and involves shared coverage with two other EAs.

Key responsibilities

• Manage the calendars of several executives, scheduling meetings and appointments across time zones, resolving conflicts and protecting focus time.
• Act as a liaison between executives and internal and external stakeholders.
• Anticipate executives' needs, prioritise requests and escalate appropriately.
• Plan complex domestic and international itineraries, including visas, accommodation, ground transport and local dinner events.
• Support the Chief of Staff and the other EAs at offsites, board meetings and conferences.
• Share coverage with colleagues, including during holidays and peak periods.
• Support ad hoc projects such as reporting, research and process improvements.
• Handle confidential information with discretion.

Required profile

• 3+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-level leaders and more than one at a time.
• Professional English at C1 level or above.
• Proven ability to juggle competing priorities and a proactive, anticipatory approach.
• Availability for 40 hours a week, with flexibility to pick up urgent matters in the evenings or on weekends.
• Nice to have: previous experience with Google Workspace (Drive, Sheets, email, Calendar).