HR Operations Specialist – Event & Process Management

About the role

We are seeking a highly organized and creative HR Operations professional to join our HR team. The role focuses on turning ideas into well‑executed internal events and HR initiatives while ensuring smooth day‑to‑day HR operations.

Key responsibilities

• Own the planning and execution of internal events such as team buildings, happy hours, celebrations, workshops, and company gatherings.
• Manage participation in job fairs, university events, conferences, and employer‑branding activities.
• Coordinate all event logistics including venues, transportation, catering, accommodation, equipment, schedules, suppliers, and participant communication.
• Collaborate with HR colleagues, managers, suppliers, and internal stakeholders to deliver engaging employee experiences.
• Support employee engagement, wellbeing, recognition, and culture initiatives with creative ideas and strong execution.
• Provide operational and administrative support for ongoing HR processes while seeking smarter, more efficient methods.
• Maintain accurate documentation, calendars, participant lists, invoices, supplier details, budgets, and event records.
• Attend events in person to ensure smooth execution, handle last‑minute changes, and remain solution‑oriented under pressure.
• Utilise AI tools to aid planning, communication, content creation, organization, vendor research, and process improvement.
• Proactively suggest improvements, new ideas, and better ways to execute events and HR initiatives.

Required profile

• Previous experience in event coordination, HR operations, marketing, office/event management, or a similar hands‑on coordination role.
• Strong planning, organization, time‑management and execution skills.
• Excellent communication and interpersonal abilities.
• Highly independent, proactive, and comfortable taking full ownership from idea to execution.
• Ability to manage multiple activities simultaneously, handling tight timelines and changing priorities.
• Strong attention to detail and a practical problem‑solving approach.
• Confidence working with vendors, suppliers, and stakeholders, including negotiation, follow‑up, and quality control.
• Excellent written and spoken English.
• Flexibility to occasionally support events outside regular working hours.
• AI‑oriented mindset and openness to using AI tools to improve efficiency, creativity, and execution quality.

Required skills