Operations Executive – Event Coordination

About the role

We are looking for an Operations Executive to support the planning and delivery of our international events. The role focuses on coordination, supplier management, and logistics, requiring strong organisation, clear communication, and the ability to manage multiple workstreams with accuracy.

Key responsibilities

• Research and maintain databases of venues and event suppliers across Europe.
• Source and coordinate external partners such as AV, print, photography, and videography.
• Negotiate contracts and manage supplier agreements.
• Organise travel and accommodation for team members and participants.
• Coordinate event materials and logistics across internal teams.
• Oversee delivery timelines and ensure operational readiness for each event.
• Track budgets, contracts, and related documentation.
• Prepare post‑event reports and summaries.

Required profile

• Strong written and verbal communication in English.
• High level of organisation and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Proactive and solution‑oriented approach.
• Reliable and accountable in execution.
• Relevant experience in events, logistics, or operations is an advantage.

What we offer

• Structured and stable working environment.
• Clear progression based on results.
• International and collaborative team.
• Extra day off for birthday or a child’s birthday.
• Private health insurance.
• Annual appreciation goodie and team‑building activities.
• 20 days of paid annual leave.