Part-time Office Manager

About the role

We are looking for a part‑time Office Manager to provide administrative and operational support to Alternativa Group’s Institute and Psychological Center in Skopje. The role involves daily on‑site coordination with clients, educators, partners and team members.

Key responsibilities

• Manage and organize documentation, contracts, records, and archiving processes.
• Handle communication with clients, educators and partners via phone and email, and coordinate appointments, schedules and meetings.
• Provide administrative and logistical support for trainings, workshops, supervision sessions and other events.
• Track payments, daily turnover, invoices and claims, preparing necessary documents in collaboration with accounting.
• Oversee office operations, including supplies procurement, liaison with external vendors and daily support for the team.

Required profile

• 3–5 years of experience in office management, administration or coordination.
• Strong organizational skills, attention to detail and the ability to manage multiple tasks and deadlines.
• Proactive, independent and responsible attitude.
• Excellent communication skills in Macedonian and English.
• High level of confidentiality and professional handling of sensitive information.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Effective use of email, spreadsheets and online calendar tools.