Finance and Administrative Officer

About the role

Helvetas, a Swiss-based development cooperation and humanitarian organisation, is looking for a Finance and Administrative Officer for its Skopje office. The role supports the day-to-day finance, administration and office operations of the Biodiversity and Ecosystem Resilience (BDER) Programme in North Macedonia, a Swiss Development Cooperation-funded initiative focused on biodiversity conservation, landscape restoration and the management of protected areas. The position is project-funded and expected to run until 31 December 2027, depending on the project's duration and funding.

Key responsibilities

• Ensure orderly and efficient accounting and financial management of the BDER project budget in line with North Macedonian, Swiss Development Cooperation and Helvetas rules.
• Support the budget process, including corporate budget, revised budgets, rolling annual plans and data export in internal software.
• Process invoice payments and reimbursement requests, support monthly financial monitoring and reporting, and prepare financial statements.
• Support the yearly local audit and the procurement process, including partner risk analysis, evaluation committee membership and contract review.
• File and archive financial, administrative, procurement and HR documents, liaise with banks and authorities, and support office administration such as supplies, service contracts and correspondence.
• Maintain administrative databases, asset and inventory records, and support travel arrangements, authorisations and expense claims.
• Assist with logistics for meetings, trainings, workshops and events, and carry out other ad-hoc tasks assigned by project management or the Country Manager.

Required profile

• University degree in Finance, Accounting, Business Administration, Economics, Public Administration or a related field.
• At least 3 years of relevant experience in finance, office administration and operations.
• Fluency in written and spoken Macedonian and English; knowledge of Albanian is an asset.
• Open to candidates who are citizens or legal residents of North Macedonia.

Required skills

• Good understanding of financial principles and financial documentation.
• Experience with procurement procedures and contract administration.
• Experience in international organisations, NGOs, donor-funded projects or development programmes is highly desirable.
• Strong organisational skills, attention to detail, integrity, and ability to prioritise and work independently in a team.

What we offer

• An impactful role in a professional, multicultural team in the Skopje city centre.
• Working conditions, benefits, personal development opportunities and flexible work arrangements in line with Helvetas HR policies.

Applications with CV, motivation letter, work certificates and diplomas are due by 20 November 2026; only shortlisted candidates will be contacted.