Executive Assistant (Remote) for Fast‑Growing Marketing Agency

About the role

We are a rapidly expanding Shopify retention agency looking for a proactive Executive Assistant to support our Founder and help shape our people operations. This remote‑first role offers a unique chance to work directly with senior leadership while contributing to the growth of a dynamic marketing team.

Key responsibilities

• Manage the Founder’s inbox across Slack, email, and LinkedIn, prioritising urgent matters before they are flagged.
• Own calendar scheduling, meeting preparation and follow‑up to ensure the Founder stays on track.
• Track open points and priorities, preventing any tasks from falling through the cracks.
• Handle organisational logistics such as reservations, team travel, and event coordination.
• Coordinate and repurpose marketing content across platforms, maintaining brand consistency.
• Assist the People team with contracts, admin tasks, tool optimisation (AI, automations), candidate screening and talent pipeline management.
• Take on ad‑hoc projects and support the Founder’s evolving ideas.

Required profile

• Proven experience as an EA or operations professional in a fast‑growing environment.
• Self‑starter who delivers commitments without needing constant direction.
• Confident communicator who can chase overdue items and handle sensitive information discreetly.
• Highly organised, able to juggle multiple workstreams simultaneously.
• Tech‑savvy, comfortable learning new tools and AI solutions.
• Genuine interest in marketing, business growth, and a desire to evolve into a Founder’s Associate role.
• Fluent English with strong written and verbal communication.
• Available online daily from 12 pm–5 pm CET.

Required skills

• Slack
• LinkedIn
• AI and automation tools

What we offer

• Competitive salary and generous paid time off.
• Fully remote work environment with flexible hours.
• Clear growth path from Executive Assistant to Founder’s Associate.
• Direct daily access to the Founder and executive team.
• Opportunity to witness and influence the building of a fast‑growing agency.