Administrative Assistant (m/f/d)

About the role

Baumer Group is seeking an Administrative Assistant to support daily operations and ensure smooth coordination of travel, catering, and transportation for employees. The role is based on‑site and requires strong organisational skills and a proactive attitude.

Key responsibilities

• Arrange employee travel, including booking and documentation.
• Manage visitor admission, registration and forwarding.
• Organise food ordering, delivery and related invoicing.
• Coordinate transportation scheduling and record keeping for meals and travel.
• Maintain archiving records and post internal notices.
• Order office supplies and liaise with external service providers.
• Support HR and Finance with invoicing, training scheduling and procedural preparation.
• Identify and propose continuous‑improvement initiatives.

Required profile

• University degree in a related field.
• Minimum three years of experience in an international company.
• Detail‑oriented with strong coordination abilities.
• Excellent written and spoken English.
• Good communication skills and tact.

What we offer

• Free parking, dressing rooms with showers and clothing discounts (location dependent).
• Subsidised meals, night‑shift compensation and fruit/water provision.
• Flexible working hours to support families and unexpected situations.
• Regular social events such as summer parties, Christmas celebrations and sports activities.
• Health and safety programmes, pension and accident insurance options.
• Training opportunities, language courses and cross‑departmental assignments.