Office Assistant

About the role

DEPT, a growth-invention agency at the intersection of technology and marketing, is looking for an Office Assistant to keep its office running smoothly and create a comfortable work environment. This is a full-time, five-day-a-week role in the office, on a fixed-term basis of one year.

Key responsibilities

• Handle reception and telephone support, all communications, and all organizational and administrative office activities.
• Manage office supply orders, including drinks, snacks, water and toiletries.
• Support the HR team: update and maintain office policies and procedures, keep health and safety policies current, manage and update HR databases (new hires, terminations, vacations, sick leave, benefits), draft documents and handle general administration.
• Help colleagues with preparatory bookkeeping, act as coordinator for business travel using the company's travel booking tool, and organize team-building activities.
• Source, order and coordinate gifts for employees, from research and supplier requests to placing orders.
• Assist in planning and organizing office events and activities that promote engagement, team spirit and a welcoming environment.

Required profile

• Fluent spoken and written English.
• 3+ years of experience as an office assistant or in a related field.
• Knowledge and experience of HR administration and processes.
• Experience in finance and accounting is a plus; a driving licence B is a plus.

Required skills

• Highly computer literate, expert in MS Office and Google Docs.
• Service orientation, organization, responsibility, discretion and quick learning of new processes and tools.

What we offer

• Private healthcare and monthly bus ticket.
• Sport Master card for daily sports activities.
• Annual profit-sharing bonus.
• Refreshments all week and drinks at 4pm on Fridays.
• Training, development and certifications, plus a global annual volunteering day.