Accounts Payable Specialist – Trucking Operations

About the role

The Accounts Payable Specialist is responsible for accurately processing and managing payments related to trucking operations, ensuring timely vendor invoice payments and supporting smooth fleet operations.

Key responsibilities

• Process and verify vendor invoices for fuel, maintenance, repairs, parts, tolls, insurance, permits, and leasing.
• Review invoices for accuracy, proper approvals, and policy compliance.
• Prepare and execute payments via wire transfers, driver checks, and fuel cards.
• Track and manage recurring expenses such as insurance, trailer leases, permits, and registrations.
• Communicate with dispatch, maintenance, safety, and operations teams to clarify charges.
• Maintain accurate AP records for audit and reporting purposes.

Required profile

• High school diploma required; associate or bachelor’s degree in Accounting or Finance preferred.
• Fluent in English.
• Previous experience in accounts payable, preferably in trucking, logistics, or transportation.
• Understanding of trucking‑related expenses and terminology (fuel, IFTA, maintenance, tolls, detention, lumper fees).

Required skills

• Experience with the McLeod transportation management system.
• Strong attention to detail and ability to handle high‑volume invoices.